Salary Codes

Establishing a Salary Code
A Price for Salary Code

The new travel expense report is based on payroll items, and therefore all payroll items used in travel expense reports must be brought to/established in the Payroll Items register. The payroll items must correspond to the payroll items of payroll processing if data is transferred from Purchase Invoices to payroll processing.

Note! Payroll items must be established with numeric codes; letter codes do not work in Purchase Invoices.

Note! If you are using the combination: Heeros travel expenses, mobile, and eSalaries, the salary types must be created in Purchase Invoices as numbers, even though the salary types are in letters in eSalaries. The eSalaries application recognizes the numeric salary types created in Purchase Invoices through its automatic function, which adds the provided correspondences during the import of Heeros travel expenses.

eSalaries correspondence table:

For the salary item, you need to select the salary item type and the account to be used. The same salary item type can be selected for multiple accounts, and multiple different salary item types can be selected for the same account. The setting of the salary item Account selectable, allows the account to be changed on the travel expense report. In this case, the accounting accounts that have been defined for the same travel expense account type (Daily allowance, Km compensation, and Other expense) will be available. Salary items in purchase invoices can be transferred to another basic system if necessary.

Establishing Salary Type

• Go to Registers – Salary Codes view
• Click the New button
• Complete the information for the new wage type
• Finally, save by clicking the Save button

Salary type number/name
The number must correspond to the salary type used in payroll processing if the invoices are transferred to payroll. Also, provide a name for the specified salary type.

Type
For each type, a separate payroll item must be created. The payroll item types used for travel expense reports are Full Daily Allowance, Half-Day Allowance, Foreign Daily Allowance, Meal Compensation, Night Travel Allowance, Km Compensation, Additional Traveler, Other Expense, and Advance. The same payroll item type can be selected for multiple different accounts. The types of travel expense reports are needed, among other things, for the annual report.

Incomes register income code
Incomes register notifications require wage types (all tax-free daily allowances and tax-free mileage reimbursements) and also include the incomes register income type code. The default is the normal codes intended for employee benefits payments, with options available for income types used for payments to non-profit organizations.

Account
Select the account to be used with the payroll item. The account must be established in the chart of accounts. The same account can be selected for multiple different payroll item types.

Account to be selected
Yes selection allows changing the account on the travel expense report. In this case, the accounting accounts that are defined for the same travel expense account type (Daily Allowance, Mileage Reimbursement, and Other Expense) will be offered for the travel expense report. Generally, daily allowances and mileage reimbursements have fixed accounts, while other expenses have variable accounts, but the use of the setting depends on the company's financial management practices.

A-price for salary item

Other expenses and Night Travel Allowance salary item types can be assigned an A-price (in euros).
The Fixed selection for the A-price does not allow the amount to be changed in the travel invoice.
The Variable selection for the A-price allows the amount to be changed in the travel invoice.

Other expense:

Overnight Travel Allowance: