Heeros Purchase Invoices - workflow and ledger is a browser-based solution for circulating and paying purchase and travel invoices. Invoices can be commented on and attachments can be added. Automatic notifications of pending invoices ensure that invoices are processed in a timely manner.
Purchase Invoices workflow and ledger solution consists of two different versions: workflow and purchase ledger.
With Purchase Invoices - workflow
- Invoices are circulated for inspection and approval in the workflow order; in multiple approval tiers, if needed
- Posting is completed in the desired workflow phase
- Invoices are transferred to an external purchase ledger for payment
- Invoices are archived in the electronic Heeros Archive.
With Purchase Invoices - purchase ledger
- Invoices are circulated for inspection and approval in the workflow order; in multiple approval tiers, if needed
- Posting is completed in the desired workflow phase
- Invoices in EUR are transferred directly to the bank for payment
- Account statements are processed if necessary, payments are automatically receipted
- Invoices are transferred to accounting (Heeros Accounting or external)
- Invoices are archived in the electronic Heeros Archive.
How can invoices be entered to Purchase Invoices?
Invoices of different formats can easily be entered into the electronic process with the Purchase Invoices capture and posting solution.
When a company has an electronic invoice agreement the receipt of electronic invoices is also configured to Purchase Invoices. Purchase invoices are automatically routed as electronic invoices to be circulated to workflow and payment.
Scanned paper invoices and e-mail invoices, as well as image files of invoices captured on the phone, are sent to a customer specific e-mail address configured to each customer. The invoice information is automatically captured at entry.
User validates captured information, confirms posting proposal and circulates the invoice for the approver to workflow.