Transfer of Payments to Accounting
Return of Payments from Accounting
From the Purchase Ledger - Purchase Invoices, both invoices and payments are transferred to accounting. This guide explains how to transfer payments to accounting. You can read more about the transfer and return of invoices to accounting here.
The transfer to accounting is done in the To be Transferred - section. By default, all approved but not yet transferred invoices and payments are visible in the views. NOTE! The accounting transfer locks the fields of the invoice, and editing the invoice is largely no longer possible after the accounting transfer.
Transfer of Payments to Accounting
Go to the To be Transferred – Payments - view and select the payments to be transferred to accounting by clicking the checkbox in front of the row. The view shows all payments made for invoices that have not yet been transferred to accounting. Transfer the selected payments by clicking the Payments to Accounting button. A report will be generated detailing the transferred payments. The transfer file should be saved to the desired target directory, from which the file is retrieved for your accounting software. If you are using Heeros Accounting, the payments will transfer directly to accounting.
The light blue book indicates that the payment has been transferred to accounting.
Return of Payments from Accounting
Go to the Transferred – Payments - view and select the payments to be returned from accounting by clicking the checkbox in front of the row (the row of the payment in accounting shows a light blue book). Return the selected payments using the Return from Accounting button.
The returned payment moves to the To be Transferred - Payments - view, and its row will no longer show the accounting icon (light blue book).
NOTE! Returning from accounting in Purchase Invoices does not remove the Invoices/payments in Accounting. This action marks the payment in Purchase Invoices as returned from accounting and opens the payment for editing again. To transfer the payment back to Accounting, the Invoices/payment must be manually removed on the Accounting side.