Bank agreements - Samlink Banks
Required agreements
Services required with the payment transfer agreement
Credentials to be reported to Heeros
Agreement templates
Required agreements
Each bank managed by Samlink must have its own agreement; the Samlink banks are:
- Savings Banks
- OmaSP
- POP Banks
- Aktia
- Handelsbanken
Web Services agreement for the accounting office or the company managing Menu.
A Web Services connection will be established for handling the transferred material between Heeros applications and the bank. Please contact your contact person at each bank.
- Request the bank to create a new Web Services connection agreement for your accounting office (previous possible Web Services agreements for the accounting office cannot be used).
Payment transfer agreements for the clients of the accounting office or for the companies in the group listed in the Menu.
A payment transfer agreement will be made for each company using Samlink banks, in which the client is linked to the Web Services channel used in Heeros.
Services required for payment transfers agreement
The names of agreements and services may vary between banks. Check the detailed information about each bank's agreement in the sample agreements attached to this guide. Below is a general description of the banking services required for the use of the applications.
Companies using accounts payable
- Payment transfer service
- Payment feedback
- Machine-readable bank statement daily NOTICE! If the customer has few transactions, the bank statement can be retrieved weekly. In this case, the payments will be marked as completed only once a week, after the bank statement is retrieved.
Companies using accounts receivable
- Retrieval of reference materials
Companies using Heeros Banking
- Payment transfer service
- Payment feedback
- Machine-readable bank statement if needed
- Reference material retrieval if needed
- Balance and transaction inquiries if needed. NOTE! Available services and terminology may vary depending on the bank.
Companies using Heeros Accounting is used by companies (if the bank statement is to be automatically recorded in accounting)
- Machine-readable bank statement with the desired retrieval interval (daily, weekly, twice a month, once a month)
Companies using eSalaries is used by companies (if payroll payments are to be made directly from eSalaries)
- Payment transfer service
- Payment feedback
Credentials to be reported to Heeros
Once the contracts have been opened at the bank, please send the Web Services credentials to Heeros Application Support (tuki@heeros.com) or possibly directly to a person agreed upon separately.
Note! The credentials must be provided to Heeros unused and without compromising security, e.g., in separate email messages.
- WS user ID (from the Web Services agreement)
- Part 1 of the one-time password for certificate retrieval (from the Web Services agreement)
- Final part of the one-time password for certificate retrieval (by mail from the bank).
Upon receiving the credentials, Heeros opens the Web Services channel to the bank. Once the customer receives confirmation from Heeros that the channel has been opened, the main user can take the necessary actions for the company's Purchase Invoices/Sales Invoices/Heeros Bank/Accounting/eSalaries.
We recommend that you monitor the payment transfers of the new channel a bit more closely at first and ensure that payments are initiated and settled without issues from Purchase Invoices in eSalaries and Heeros Bank, and that reference materials are sent to Sales Invoices as well as bank statements to Heeros Accounting. If you notice any errors or issues in the processing of the materials, please contact Heeros Application Support.