If the travel expense report includes other costs, such as parking fees, restaurant bills, meeting refreshments, etc., add the details of the respective expense in the Other Expense tab.
- Click the Other Expense button
- Complete/edit the details related to other expenses in the form that opens
- Save the information for other expenses using the Save Line button.
The basic information in the left section of the form should be completed, as in the Km compensation section.
Passenger names
Enter the names of the individuals who participated in the other expenses. Use a comma as a separator.
Amount
Enter the number of times the respective expense has been incurred. For example, if a meeting fee was received three times during the trip, enter 3 in the Quantity field.
Amount of Expense (a-price)
Enter the total amount of the expense in euros in the respective field.
VAT Code or %
The applicable VAT code or percentage is suggested based on the account provided for other expenses. The value in the field can be changed.
Attachments
You can add attachments related to other expenses (one or more) using the Browse button in the respective field.
Summary
The total amount of other expenses in euros will be updated on the right side of the form according to the provided information.
Save the line information using the Save Line button and finally save the entire travel expense report using either the Incomplete or To approval process button.