New Kilometric Compensation
Additional Kilometric Compensations
Summary
New Kilometric Compensation
- Click the Kilometric Compensation button
- Complete/edit the information related to kilometric compensation using the form that appears
- Save the information regarding kilometric compensation with the Save Line button.
If you do not want to save the kilometric compensation information, exit the Kilometric Compensation window with the Delete button, which removes the entire expense line.
Days
Select the start and end dates of the trip by clicking on the calendar in the fields or enter them manually in the respective fields.
Clock
Select the start and end time of the trip by clicking the clock icon in the fields or enter the times in the respective fields (time separator dot hh.mm)
Salary code
The pay type is retrieved by default from the pay type settings. If necessary, select the pay type to be used (dropdown menu). The pay types must be established in the settings (Records – Pay Types) and the default pay types selected (Settings – General – Expense Claims).
Account
The account will default from salary item settings. If necessary, select the account to be used (dropdown menu). Accounts must be defined in the settings (Registries – Chart of Accounts). The list will only display those accounts that are allowed with the specified salary item.
Cost Unit/Project or Other Accounting Object
Select the cost unit/accounting object to use (dropdown menu). Cost units/accounting objects must be defined in the settings (Records – Cost Units/Accounting Objects).
Costs to be billed – Yes
The selection of Yes in this field is an additional information field that indicates that the costs should still be invoiced. This information only appears on the travel invoice.
Comments - You can write an additional explanation related to the kilometric compensation in the Comments field.
Kilometric
Enter the kilometric for the trip in the specified field.
Route
Enter the travel route in the field, for example, Helsinki – Lahti – Helsinki.
Additional Compensation for Kilometrage
Number of Additional Passengers
Enter the number of additional passengers that have been in your vehicle. If the additional passengers are related to different points along the trip, a separate line must be created for each 'differently priced' segment of the journey.
Additional Passengers' Names
Enter the names of any additional passengers traveling with you. Depending on the settings, this information may be required.
Vehicle
Select a used vehicle (dropdown menu). The default is Own car.
Additional Load – blue arrow
Define the additional load by clicking the blue arrow in the Additional Load field and selecting the used additional load from the dropdown list.
Attachments
You can add attachments related to the kilometric compensation (one or more) using the Browse button in that field.
Summary
The amount for the kilometric compensation will be updated on the right side of the form as values are added to the fields.
Compensation for load
If an additional load has been selected for the travel expense report, its unit price will be displayed here.
Additional Passenger
The additional passenger's a-price is displayed in this field.
Forecast: Total cost per kilometer
This field shows the cost per kilometer of the travel invoice (kilometric compensation + additional travelers + additional load).
Forecast: Number of Kilometric Allowances
This field displays the amount of kilometric allowance for the travel expense report (kilometers * unit price).
The summary will also display additional fields if a cost compensation price list is in use, which has defined km limits for use.