Creating VAT rates one by one
Editing the VAT rate
Deactivating a VAT rate
Exporting VAT rates to Excel
All VAT codes used in sales invoices should be set up in the VAT rates view. For a successful transfer to accounting, the same VAT codes must be used as in Heeros Accounting.
This section explains how to add a VAT rate, how to edit it and how to delete a VAT rate if necessary.
Creating VAT rates one by one
- Go to Registers - VAT rates view
- Click on the New VAT Rate button (+) in the top left corner
- Complete the information in the window that appears. Data marked with an asterisk (*) are mandatory.
- Finally, click on the Save button to save the data.
Main details
VAT-% - VAT percentage to be used
Name - Name of the VAT rate, e.g. Domestic sales 14%
Account - Add accounting account of the VAT rate. NOTE! It is recommended to set up the accounts first in the Registers - Accounts view, so that they become available for selection. It is also possible to create a new account when selecting Create new account from the drop-down menu.
VAT code - VAT code to be used. NOTE! If you are using Heeros Accounting, please use the same VAT codes.
Vat category settings
Vat category code, Vat exemption reason code and Vat exemption reason - Add the correct Vat category code information for the VAT rate. The Vat category code S is for normal domestic sales (10%/14%/24%) and Z for 0% sales. When using a Vat category code other than S or Z, either the Vat exemption reason code or Vat exemption reason must be specified for the VAT rate.
The delivery date field on the invoice form is mandatory when using VAT category code K. European Union standards for e-invoicing require that an invoice must include a delivery date when VAT category code K is used. This requirement applies to the delivery date field on the invoice form, not to the delivery date for individual invoice rows.
A list of the tax treatment type codes can be found here.
Editing the VAT rate
- Go to Registers - VAT rates view
- Double-click on the relevant line to select the VAT rate for which you want to edit the data.
- The selected VAT rate will open in edit mode.
- Finally, save your changes by clicking on the Save button.
Deactivating a VAT rate
The VAT rate can be deactivated by selecting the desired VAT base and pressing the Deactivate button.
This function removes the VAT rate from the lists, but the VAT rate remains in the background.
If the user tries to copy an invoice with a deactivated VAT rate, an error message is displayed.
If the user wants to see or use the VAT rate again, this can be done by selecting the filter and selecting the deactivated VAT rate, then selecting the deactivated VAT rate and reactivating it using the Activate button.
Exporting VAT rates to Excel
The VAT rates can be downloaded to your workstation in csv or xlsx format.
- If necessary, use the column filters to limit the VAT rates you want to see. Please note that all columns in the view will appear in the file, so please make the necessary selections in the column selections.
- Right-click to open a drop-down menu, from which you can select Export - CSV Export or Excel Export.
- The file is transferred to the Downloads folder of your browser and computer, where you can open it.