Importing events from external systems is possible through the Heeros Accounting interface (API) as a value-added service.
Note! Activation of the service is required for implementation. If you wish to activate the service, you can contact your customer representative or Heeros sales.
The transfer events will be visible in the transfer report under Reports – Transfer Reports.
Accounting settings can influence the processing of events imported through the interface in Accounting as follows (Settings – General – Subscriptions)
VAT
- As in import file – VAT is picked directly from the imported material and is not recalculated according to the accounting account and VAT settings.
- Calculate VAT – VAT is recalculated based on the accounts in the material according to the accounting settings when importing the material.
Bundling of entries
- No bundling – Each line of the export voucher is imported into Accounting as its own line.
- By invoice – Summaries are made from the entries by vouchers.
Creation of accounting objects
- Check objects – The accounting objects to be imported from the material are checked, and if they are NOT found in Accounting as already established, the material cannot be imported. Missing accounting objects must be established in Accounting, and then the transfer must be done again.
- Create missing objects – The cost units and accounting objects present in the material but missing from the accounting registers are automatically established during the import. The object's details (identifier and name) are taken from the material to be imported.
Note numbering
- As in import file– The voucher type for the payroll material is picked from the material. The voucher type must be established in the accounting settings. The numbering of events occurs according to the voucher number counter established in Accounting.
- Select notetype – Select the voucher type to be used for the payroll material from the dropdown menu. The voucher type must be established in the accounting settings to be selectable.
Create missing accounts
- No – The accounts to be imported from the material are checked, and if they are NOT found in Accounting as already established, the material cannot be imported. Missing accounts must be established in Accounting, and then the transfer must be done again.
- Yes – The accounts present in the material but missing from the accounting registers are automatically established during the import. The object's details (identifier and name) are taken from the material to be imported.