Latest news
Waiting for action
Cash flow forecast (graphical)
Adding, editing and deleting manual payment batches
Cash flow forecast (numbers)
The Company-specific Dashboard consolidates important information about the company into one view. The page is divided into four sections: Latest news, Waiting for action, and Cash Flow Forecast presented graphically and in figures.
Latest news
Latest news are visible to all users.
The latest news display the service releases published by Heeros regarding current matters. The announcements also show those added in the Menu for the companies for which the notice is selected to be displayed.
Waiting for Action
The Waiting for Action section is visible to all users. The displayed rows depend on the user's permissions as well as what invoices there are in Purchase Invoices/Sales Invoices at the time.
This section shows the number of invoices awaiting action in the Purchase Invoices and Sales Invoices.
Heeros Purchase Invoices:
- Number of user’s own invoices (Purchase invoices basic and main user)
- Number of new incoming invoices (Purchase invoices main user)
- Number of travel expense reports in workflow (Purchase invoices basic and main user, invoices are visible according to user rights)
Heeros Sales Invoices:
- Number of invoices in Complete status
- Number of invoices in Incomplete status
- Number of unmatched reference payments.
By clicking on each line, the user can directly access the correct view in Purchase Invoices and the main view of Sales Invoices in Sales Invoices.
Cash Flow Forecast (graphical)
Cash flow forecast is visible to company-specific main users.
The graphical cash flow forecast automatically displays the income and expenses according to the sales and purchase invoices in the Purchase Ledger and Sales Ledger based on the due dates.
Note! Invoices in New Sales Invoices are not yet shown on the cash flow forecast.
The cash flow forecast shows detailed amounts when you hover the mouse pointer over the desired time period.
More detailed breakdowns of projected incomes, expenses, and cash resources can be obtained by clicking on any of the period's charts with the mouse.
You can close the window by clicking the OK button in the lower right corner.
Adding, editing, and deleting manual entries
You can also manually add entries to the cash flow forecast by clicking the pencil icon in the upper right corner of the section.
After this, the manual payment entry box will open, showing the previously added manual batches.
You can add a new manual payment batch by clicking the + icon in the upper right corner of the window.
When entering manual payments, the following information must be filled in.
Type - Select what type of manual payment batch it is: Income, Expenses, or Cash Balance.
Category - Select the correct category for the manual payment batch. The category options change depending on the type of manual payment batch selected, e.g., Income - Sales/Rental Income/etc., Expenses - VAT/Rent/etc., Cash - Cash Assets/Bank Account/etc.
Amount - Enter the amount for the manual payment batch. Income and expenses are always entered as a positive amount; the type selection will correctly format the amount in the forecast. When entering cash resources, the amount may be entered as negative if necessary (negative sign before the amount).
EUR - Indicates the currency for the amount to be entered.
Due Date - Enter the due date for the manual payment batch.
The invoice is paid on the due date - The selection determines where the manual payment appears in the date section. If the selection is
- on, the event disappears from the forecast after the specified due date
- off, the event remains open in the forecast until it is removed or the setting is changed
Title - Enter the title for the manual payment batch.
Description - You can enter an additional description for the manual payment batch.
Modifying or deleting a previously completed manual payment batch is done by selecting the batch, after which the editing and deletion buttons will become available.
Editing the selected manual payment is done with the pencil icon, and deleting it is done with the trash can icon.
Cash Flow Forecast (figures)
The cash flow forecast is only visible to company-specific main users.
The tabular cash flow forecast displays the same data in numbers as in the graphical chart.
For a more detailed breakdown of what the amounts in the table consist of, click on the desired row, for example, the Incomes total row. The information will expand above the total row. You can close the breakdown by clicking the same total row again, in this case, the Incomes total row.
All details can be opened by clicking the arrow button in the upper right corner of the section.