Transfer purchase invoices and payments belonging to the old system to accounting from the Transferable - Purchase Invoices and Transferable - Payments views. NOTE! Also check the invoices in circulation
Document Types: Create new document types if necessary in the Settings - Document Types view (by default, Heeros Accounting has 20 Purchase Invoices and 25 Payments) and change the default document types for purchase invoices and payments in the Settings - General - Other Settings tab. Alternatively, you can create the document types used in Purchase Invoices in Accounting.
If you implement new document types in Purchase Invoices, renumber all purchase invoices and payments to be transferred to Heeros Accounting. Renumbering can be done, for example, in the Purchase Invoices - All view. Be sure to use filters so that only the documents to be transferred to Heeros Accounting receive a new document type.
VAT Codes and Chart of Accounts: Create new VAT codes and a chart of accounts (in the Registers view). You can utilize the registry maintenance to read the data from a csv file. The VAT codes and chart of accounts for purchase invoices must match those in Heeros Accounting.
Repost previously posted purchase invoices and payments to be transferred to Accounting if necessary, ensuring that the postings use the accounts and VAT codes according to Accounting.
Alternatively, you can also change the setting Calculate VAT on the Settings – General – Interfaces tab during import, so that VAT processing in accounting follows the VAT code set in the account settings for exports.
Alternatively, you can record purchase invoices and payments in Accounting using the purchase invoice journal and payment journal. Please note that if you make entries in the journal, you must also programmatically transfer them to accounting so that the documents are removed from the transferable list in Purchase Invoices. The accounting interface must then be something other than Heeros accounting.
Accounts Payable Account: Change the new accounts payable account if necessary on the Settings - General - Accounts tab. The accounts payable account can also be marked in the document type and supplier settings, which should also be changed if necessary.
Interim Account: Change the new payment account, also known as the interim account, on the Settings - Bank Accounts tab and the Settings - General - Accounts tab if tito-posting is to be used in accounting.
Interfaces: Change the accounting interface for both invoices and payments to Heeros Accounting on the General Settings Interfaces tab.