Accounting reports are printed using the Events – Open, Events – Private, or Events – All view's Reports button.
The reports can include the income statement, balance sheet, balance sheet specifications, general ledger and journal entries, invoice ledger reports, as well as the report of used accounts. The program includes ready-made report templates based on the chart of accounts of the Liikekirjuri (LK), Kiinteistökirjuri (KK), and Yhdistyskirjuri (YK). If the report's name mentions LK 2020 (for example, 011 LK2020 Income Statement official by the account), accounts based on the Liikekirjuri 2020 chart of accounts will be used in that report.
There is also a Maintenance charge calculation report type, but ready-made reports have not been created for it.
Type of report - First, select the report type (Profit and Loss Account, Balance sheet, Balance sheet specification, General ledger, Day journal, Invoice ledger, Used accounts) and then the name of the report.
Events - dropdown menu allows you to select whether to include transactions made with the internal voucher type in the report:
- Print external events: transactions made with internal voucher types will not be printed on the report
- Print also internal events: transactions made with internal voucher types will be printed on the report alongside other transactions
- Print only internal events: only transactions made with internal voucher types will be printed on the report
Language - Reports can be printed in addition to Finnish in Swedish or English by selecting the appropriate language from the Language dropdown menu. For Swedish printouts, the account name is retrieved from the account's SWE field, and for English printouts from the account's ENG field. If the SWE or ENG information is missing, the account name will be printed from the Name field. Additionally, other reporting languages can be enabled as needed by specifying the necessary languages in the accounting settings (Settings – General – Accounting settings) and adding the language names to accounts and report line definitions.
If the account number is found among the company's own accounts, the name will be retrieved from there; otherwise, it will be taken from the shared accounts.
In the Scope section, you can make various restrictions on what information is selected for the report.
The time period can be limited either by providing a date range or by selecting the start and end month of the report. If both pieces of information are provided, the report will be generated according to the specified date range. The printing period suggested is the possibly selected period from the previous view (Open/My/All).
Additionally, printing can be restricted depending on the report by voucher number, voucher type, account, and cost unit, as well as any other possible accounting objects (e.g., Project). In these fields, you can search using individual data (separated by commas) or within a specific range (separated by a hyphen), e.g., all accounts between 4000 and 4999 (4000-4999) and cost units 100 and 200 (100,200).
Hide - The checkbox Hide option hides the data of that field from the report.
Printout section can be viewed by clicking on the Printout text:
The following menus will be displayed.
Printout style - The report's print style can be selected as Basic or Official. The Official option is more simplified.
Font size can also be selected to be larger or smaller than normal.
Print orientation can be selected as either Portrait (default) or Landscape.
Decimals-from the dropdown menu, the precision of sum display can be selected as follows:
- With two decimals: all amounts are displayed with two decimal places, as before, e.g., 1234.56€
- No decimals: all amounts are displayed without decimals, rounded to the nearest whole number, e.g., 1234.56€ - 1235
- In thousands: all amounts are displayed in thousands, rounded to the nearest thousand, e.g., 1234.56€ - 1 and 343€ - 0
- In thousands with two decimals: all amounts are displayed in thousands, with hundreds and tens as decimals, e.g., 1234.56€ - 1.23
Heading - Information about the company (Company number, Mailing address, etc.) can be selected for printing on the report. The information is retrieved from the Settings – General – Company Information tab. This information will print at the top of the report.
Print - The report is printed by clicking either the HTML or PDF button, which also selects the format in which the report will be printed. With the HTML button, the program prints the report in the browser on its own tab. The PDF button generates a PDF output. The CSV button exports the report data to a CSV file.
Save to Archive - If the option Save to Archive is selected during the printing of the report, the program will save the PDF report to the Archive. The report is saved under the main categorization defined in the settings (Settings – General – VAT tab).
Title in Archive suggests the name of the selected report as well as the period. In the empty text field, you can provide a different name. In the Category in Archive section, you can choose a predefined subcategory to which the report will be moved. Alternatively, in the field below the selection box, you can enter a new subcategory name, and the program will automatically create that subcategory and move the report there.
NOTE! Reports saved from the accounting to the Archive do not send notifications to users, even if notifications have been set for the categories of the Archive. Notifications are sent only from documents saved directly to the Archive.
Default Print Settings - Options found under print settings for reports can be saved as defaults. Saving settings is possible for all accounting users and there is no limit to the number of default settings.
Once the desired print settings have been selected, they can be saved by clicking Save selected print settings. In the menu, you can save, delete, and choose default settings. They will be selectable in the future without opening the print settings menu. The saved settings are visible to all users, and editing them is not restricted.