The transfer of sales invoices and payments occurs automatically from the perspective of Heeros Accounting when the necessary settings are in place. The actual transfer of invoices takes place from Sales Invoices, and the transactions are automatically recorded in the general ledger for accounting.
Accounting settings
When transferring invoices and payments from Sales Invoices to Heeros Accounting, it is important to ensure that the basic data used in Sales Invoices is also available in Heeros Accounting. Such data includes accounts, VAT codes, voucher types, cost units, and other accounting objects.
Additionally, in the General settings of accounting, on the Accounting settings tab, the lock date for accounting must be defined along with the lock date for accounts receivable.
Read more about lock dates here. (Settings - General - Accounting Settings)
If the lock dates are missing, invoices and payments will not transfer to accounting, and an error message regarding the lock date will appear on the transfer report. Additionally, the program checks that the transactions to be transferred are dated after the lock date. The program compares the transaction's voucher date to the lock dates in the accounting settings.
In the General settings of accounting, on the Subscriptions tab, settings related to the import of transactions from Purchase Invoices and Sales Invoices are defined. Read more about the settings here. (Settings - General - Subscriptions)
Read more about the transfer settings for accounting in Sales Invoices here. Sales Invoices Settings - General - Interfaces)
Read more about the transfer of invoices and payments from Sales Invoices to Heeros accounting here.