Establishing accounting objects
The settings related to accounting objects can be found in the accounting menu under Settings - Monitoring objects.
Accounting objects, such as cost units and projects, can be established for internal accounting in Heeros accounting at a total of 13 different levels. There can be numerous actual accounting object values at these 13 levels.
In order for the accounting object levels to be available, they must first be named according to their purpose in the General Settings of Accounting under Settings - General - Postings, after which they can be established in the accounting object register under Settings – Monitoring objects.
The creation of a new accounting object starts with the New button.
Number - Provide a unique number for the accounting object (can also include letters), with a maximum of 30 characters.
Description - Provide a descriptive explanation for the accounting object. Note: The identifier of the accounting object must not contain special characters.
Valid from and until - Each accounting object can have a validity period. Only accounting objects that are valid on the given document date can be selected in the input of accounting transactions. The validity of the accounting object is also checked in transfers. If validity dates are not specified, the accounting object is always considered valid. It is also possible to select accounting objects for printing in reports based on their validity by choosing either all, active, or active in the current financial year.
Type of monitoring level - Select which accounting object level the new accounting object will be attached to.
If multiple different accounting object levels are in use, each will have its own field under the Type of monitoring level field.
Amount 1-3 - Not in use at this time.
Accounting objects can also be imported into accounting from a csv file, read more here.