Voucher types view in Settings - Voucher Types establishes the necessary voucher types for accounting. Voucher types can also be copied from the accounting model company or another accounting company during the establishment of the company.
A new voucher type is created in the Voucher Types view by clicking the New button.
Type of record is a unique identifier for the voucher type. The identifier can contain both numbers and letters. The maximum length of the identifier is 10 characters.
Document type field is where the name of the voucher type is provided. The name of the voucher type is suggested as the description for the export, but the description can always be changed.
Next number field defines the number from which the sequential numbering will start when an event is created in Heeros accounting. The system offers the next available voucher number sequentially by voucher type when creating a new event. When creating events in accounting, for example, from Purchase Invoices, the voucher number comes with the data, and the voucher type settings for Purchase Invoices and Sales Invoices are not currently in use.
Tax-free - If only tax-free entries are always entered with the voucher type, the voucher type can be defined as tax-free. In this case, the event will not have a VAT code, and no value-added tax will be calculated for it, even if it is a taxable account. For example, opening balances should be entered with a tax-free voucher type.
Note type class
- External - other than voucher types that record depreciation, VAT, or internal transactions.
- Depreciations - allows the presentation of depreciation separately in the balance sheet breakdown.
- VAT - The type of voucher for VAT must be VAT. This way, additions and reductions of fixed assets are obtained in the balance sheet breakdown as tax-free.
- Internal - An internal voucher type can be established for recording internal transactions by setting the type of voucher to Internal. When printing reports and exporting events, it can be selected whether to include these internal transactions or not.
Account - The program suggests an account in the event entry according to the account proposal defined for the voucher type. The account can still be changed in the event entry.
Contra account - The account defined here is suggested as the counter account in the event entry. The account can still be changed in the event entry. A counter account can also be defined behind the account, in which case the counter account is primarily suggested for the export from behind the account. If no counter account is defined for the account, it is suggested from the voucher type.
Note: In order for the program to consider the counter account given for the voucher type in the event entry, it must be defined in the general settings of accounting (on the Accounting Settings tab) that the counter account is retrieved from the voucher type.
Account – Not in use for the time being.
Note! If events are imported from Purchase Invoices and/or Sales Invoices into accounting, the voucher types of the invoices and payments must be the same in Purchase Invoices, Sales Invoices, and Heeros Accounting.
Voucher types can also be imported into accounting from a csv file, read more here.