Exporting transactions to Talgraf and Accuna

Exporting Transactions to Talgraf and Accuna

Creating an export file in Heeros Accounting
Exporting the initial situation to Accuna
Exporting monthly balances to Accuna
Exporting Fiscal Year Balances to Accuna

Creating an export file in Heeros Accounting

Heeros accounting allows the export of transactions and balances to the Talgraf/Accuna reporting system. The export of transactions is done via the Open or Private views using the Export entries button.

Type of interface

Talgraf – monthly balances – the option exports to Talgraf the monthly balances of the current financial year up to the cut-off period, as well as the balances of the two previous financial years. In practice, only the closing period of the financial year is selected; the program automatically suggests the correct other options.

Accuna – monthly balances – in the option, it is possible to limit the monthly balances to be exported to Accuna from a single month or a longer period. Only the data selected by the user is exported to Accuna.

Accuna – entries -the option allows you to limit the exports to a month or a longer period from which all entries are exported to Accuna. This enables drilling down from the report to events in Accuna.

Events -option allows you to select whether to include internal entries or not:

• Print external events; transactions made with internal voucher types are not exported to the materials.
• Print also internal events; transactions made with internal voucher types are exported to the materials along with other transactions.
• Print only internal events; only transactions made with internal voucher types are exported to the materials.

With the Load button, the program creates a file that can be saved for import to Talgraf/Accuna.

The program fetches the required company number for the accounting general settings from the Company Information tab. This information is mandatory when importing the file into Talgraf or Accuna.

Exporting the initial situation to Accuna

For the first export, it is advisable to transfer the initial and monthly balances up to the desired period. Select the connection Accuna Monthly Balances and limit the time from the first period to the period until the accounting is ready.

The program suggests other options automatically. At the same time, it exports all periods' opening balances for the specified time frame as well as the monthly balances for the entire specified period. The data is exported by accounting object if this option is selected. Additionally, all basic information is exported: Accounts, accounting periods, accounting objects, and accounting object types.

Note. For the first financial year, periods must be established for the entire financial year or alternatively one period that spans the entire financial year. The opening balance (income statement and balance sheet) for the relevant financial year's last day is entered into the accounting, but in order for the necessary information to also transfer to Talgraf/Accuna, there must also be a period on the first day of the relevant financial year.

Exporting monthly balances to Accuna

Once the opening balances and monthly balances for the financial years have been imported into Accuna up to a certain period, it is sufficient to only import the monthly balances going forward.

Select Accuna monthly balances as the interface and specify the desired month for the time period; you can certainly export balances for multiple months at once.

NOTE. It is also suggested to transfer Opening Balances, but since they have already been transferred before, there is no need to select them again (unless there have been changes to them).

Exporting financial year account balances to Accuna

If you want to export the entire financial year's transactions as a single amount per account (also by accounting objects if necessary) instead of monthly balances to Accuna, select Fiscal Year Balances.

Select Accuna monthly balances as the connection and limit the desired accounting period.

NOTE. It is also proposed to transfer Opening Balances, but if these have already been transferred before, they do not need to be selected again (unless there have been changes to them).