Search unbalanced vouchers
Voucher numbering
Calculate VAT
Change voucher date
Automatic Entries
Events – Open – the view includes the event processing functionality. With this functionality, you can search for unbalanced vouchers, renumber accounting vouchers, recalculate value-added tax for events, change the voucher date of entries, and initiate the run of automatic accounting rules.
Functionality can be accessed by clicking the Mass handling of entries – button
Search unbalanced vouchers
Find unbalanced entries function retrieves unbalanced vouchers for the view based on the provided parameters. In Heeros accounting, it is possible to save entries where debits and credits do not balance. For this reason, it is a good idea to check that there are no unbalanced vouchers during monthly reporting, for example.
Filter is selected either by date or by month. The Show results button allows the program to go through the entries for the given period and then return to the Open view, displaying any unbalanced vouchers. Corrections of entries can be made in the same view.
Voucher numbering
Renumbering of entries allows the re-numbering of accounting vouchers retrospectively.
At least a date or month must be provided as criteria. Additionally, criteria can be provided as needed; voucher number, voucher type, account, VAT code, and/or any possible accounting objects.
Show results button is a kind of preview view. The program retrieves the entries that meet the specified filters in the Open view. This allows you to simultaneously check that the specified filters are correct. By clicking the Mass handling of entries button again, the program remembers the previously provided selections and filters.
Click Continue button to proceed with the voucher numbering. Before proceeding, you need to select the order in which the program will number the entries (by date or by month), as well as which voucher type will be used for numbering. The next voucher number will be taken from behind the selected voucher type (Settings – Voucher Types).
Execute button renumbers the vouchers found with the given filter criteria. Back button allows you to return and change the filter criteria.
Calculate VAT
If there are incorrect VAT codes in the accounting entries or if the proportion of deductable for a partially deductible VAT code has been changed, the VAT information for the entries can be recalculated.
NOTE! The operation can only be performed for entries for which periodic tax calculation has not yet been done.
Filter criteria are provided in the same way as in the voucher numbering (at least date or month range). Once the filters are set, the entries found with the given filter criteria can be reviewed by clicking the Show results button. This way, it can also be checked that the provided filter criteria are correct. By clicking the Mass handling of entries button again, the program remembers previously provided selections and filter criteria.
Continue button starts the calculation.
By entry VAT -option recalculates all sum fields for the entry based on the VAT code present in the entry. This is used when the VAT code information has been changed after the entry was saved.
By default VAT of used account selection retrieves the VAT code behind each account of the entry and, if necessary, updates the entry according to the corresponding VAT code.
Execute button initiates the update of value-added tax. Back button allows you to return and change the filtering criteria.
Change voucher date
Change note date function changes the voucher date for the specified entries using the given filtering parameters. The filtering parameters are provided in the same manner as in voucher numbering (at least date or month filtering).
Show results shows the entries with the given filters for review. This way, it is also possible to check that the provided filters are correct. By clicking the Mass handling of entries button again, the program will remember the previously provided selections and filters.
Continue–button is used to continue updating the voucher date.
Choose date selection provides one date that will be updated for all selected entries.
Adjust months selection allows you to move the original voucher date forward by one or more months (e.g., +1) or backward (e.g., -1).
Automatic entries
Automatic entry rules created in the Settings - Automatic Entries view are triggered through the event processing functionality.
Filtering parameters are provided in the same manner as voucher numbering (at least a date or month limit). The time limit is a required field.
The rules are initiated manually as a so-called mass run, for example at the end of the month.
Show results button with the specified filtering criteria will find the entries to be checked. This allows for verifying that the provided filtering criteria are correct.
Continue button is used to proceed to the creation of automatic entries.
The view shows all the rules that are in use for the company, including those that are not active. Active rules are identified by a checkmark automatically appearing in the checkbox in front of them. The events processing view that opens allows you to
- determine which rules are executed by adding or removing checks from the checkbox.
- change the voucher type to which the program records events generated by the rule.
- change the accounting entry description that is created.
- select the voucher date for which the program records the generated exports. The voucher date can be selected unless the rule setting has the option "Distribute evenly across the fiscal year" selected. In this case, the entry is always formed on the last day of the month.
- start the execution of the rules.
Several rules can be started at the same time by checking the box in front of the rows of all desired rules. The program executes the rules in order of their sequence number, starting with the smallest number. The sequence number is visible at the beginning of the rule name in the event processing view.
Once the run has been executed, the program displays the entries created based on the rule/rules.