If you want to transfer transactions from Sales Invoices to Heeros Accounting, you need to define Heeros Accounting as the accounting interface in the general settings of Sales Invoices (Settings - General - Interfaces). Heeros Accounting can only be selected if it has been set up for the company.
In addition, it is important to note that the corresponding basic information used in Sales Invoices must also be available in the accounting system. This includes
- accounting accounts
- VAT codes
- voucher types
- cost centers
- other cost objects
Sales invoices are transferred from the Invoices - Accounting view, and payments are transferred from the Accounts receivable - Payments - Accounting view. At the end of the transfer, you will receive a transfer report on the screen, which shows successful and unsuccessful transfers.
After the transfer, invoices and payments are always removed from the Sales Invoices Accounting view, even if the actual transfer to the accounting system fails due to missing information. This is because the accounting details cannot be changed retrospectively in Sales Invoices, except for the sales receivable account.
If the transfer fails because of missing information in the accounting system, the necessary information must be set up in the accounting system, after which the invoice can be transferred again from the Sales Invoices Invoices - Archived view. If incorrect accounts or cost centers have been used in Sales Invoices, the journal entries for the invoice must be manually recorded in the accounting system.
If the transfer of a payment to the accounting system has not been successful, the payment can be transferred again from the Complete view (Acconts Receivable - Payments - Complete).
The transferred transactions can be viewed in Heeros Accounting in the Events - All view. It is advisable to narrow down this view, for example, by period and voucher type, to facilitate comparison with the transactions in Sales Invoices.