Changing the allocation of an invoice to a payment
Hide invoices/Select invoice/Deselect
Saving the payment
The open amount of the invoice to be allocated must be equal to or greater than the payment amount.
Allocating a payment to an invoice
- is mandatory if the payment type is either Manual payment or Automatic payment.
- is not mandatory if the payment type is either Credit loss, Discount, Credit, Collection agency payment, or Other. Allocating a payment to an invoice is not required if the payment type is either Other or Collection agency payment when transferring the payment to Heeros Accounting.
If the payment is locked, see instructions for unlocking it here.
Changing the allocation of an invoice to a payment
- Go to Sales invoices Accounts receivable - Payments - In progress view
- Open the payment by double-clicking on the payment row
- Change the allocation of the invoice by clicking on the Change invoice alignment button
The Due invoices of customer section displays a list of open invoices for the selected customer.
The payment can be allocated to an open invoice by either double-clicking on the invoice in the list, in which case the details of the selected invoice will be transferred to the Applied to invoice section, or by clicking once on the invoice in the list and then clicking the Select invoice button, in which case the details of the selected invoice will be transferred to the Applied to invoice section.
The Applied to invoice section displays information about the allocated invoice.
The allocated invoice displays
- Invoice number
- Reference number
- Invoice amount
- Invoice date
- Due date
- Voucher date
- Information about sent payment reminders and transfers to collection.
The Payment reminders field displays the number of payment reminders (1-3) that have been sent for the invoice. The Transferred to collection field displays the date when the invoice was transferred to collection.
Hide invoices/Select invoice/Deselect
Hide invoices - button hides open invoices.
Select invoice - button selects the invoice to be allocated to the payment.
Deselect - button removes the allocation made to the payment.
Other invoices for the customer - displays the invoices for the customer that have already been paid.
Show invoices - button displays the other invoices for the customer in the same window.
Hide invoices - button hides the other invoices for the customer in the same window.
Saving the payment
The changes to the payment must be saved either in the Incomplete or Done state.
The Close button allows you to close the payment without saving any changes.
In the Incomplete state, the payment
- does not yet clear the open amount of the invoice
- does not yet receive a voucher number
- cannot yet be transferred to accounting.
In the Done state, the payment
- clears the open amount of the invoice by the amount of the payment
- receives a voucher number
- can be transferred to accounting.
Automatic allocation of a credit invoice to an invoice
For example, the original invoice is 100 euros, and a credit invoice of 20 euros is allocated to it. A payment of 80 euros arrives in the reference material, which now also clears the credit invoice.