Year-end procedures in Heeros applications

Purchase Invoices
Travel Expenses
Sales Invoices
New Sales Invoice
Accounting
eSalaries
Archive

When the financial year and/or year changes, certain actions must be taken in the financial management of companies, including the closing of the financial year. We have compiled below the necessary actions for the period change in Heeros software.

Purchase Invoices

• Transfer of invoices and payments to accounting - read more here
• Archiving invoices - read more here
• Reconciliation of purchase invoices and payments with accounting reports - read more here
• Possible change in voucher numbering - read more here

Travel Expenses

• Transfer of travel expenses and payments to accounting - read more here
• Archiving travel expenses - read more here
• Reconciliation of travel expenses and payments with accounting reports
• Possible change in voucher numbering - read more here

NOTE! We will update the amounts for 2025 daily allowances and kilometer reimbursements in Purchase Invoices at the beginning of the year.

Sales Invoices

• Allocation of payments in In Process status in accounts receivable to invoices - read more here
• Transfer of invoices and payments to accounting - read more here
• Reconciliation of sales invoices and payments with accounting reports
• Potential change of invoice number counter - read more here

New Sales Invoices

• Allocation of payments in Draft status in accounts receivable to invoices - read more here
• Transfer of invoices and payments to accounting - read more here
• Reconciliation of sales invoices and payments with accounting reports
• Potential change of invoice number counter - read more here

Accounting

• Recording results - read more here
• Financial statement reports - read more here
• Balance sheet and financial statement - read more here
• Tax forms - read more here
• Possible change in voucher numbering - read more here

NOTE! The Accounting Financial Statement Template 2020 is based on the Business Accountant's chart of accounts and does not function in all aspects for those using the Real Estate or Association Accountant's chart of accounts.

Note 2: If it is necessary to change the accounting locking date, the update will take overnight.

eSalaries

• price lists
• allocation percentages
• transfer of tax cards
• year-end declarations
• payroll cards

Read more comprehensively about the year-end procedures here.

Archive

• Ensure the archiving of all necessary financial statement documents in the Archive (vouchers, reports, other documents)
  • For more information about the archiving of purchase invoices, see the instructions on Purchase Invoices above
  • You can read more about the archiving of accounting vouchers here
  • You can read more about the archiving of documents here
• Creating user accounts and granting permissions to the auditor in the Archive
  • If there are NO documents in the company's Archive that the auditor should not see, you can grant the auditor direct main user rights in the Menu user management
  • If there ARE documents in the company's Archive that the auditor should not see, the auditor should be given basic user rights in the Archive and separate auditor rights should be ordered from Heeros Application Support (Note: Delivery time for rights is 5 business days, remember to place your order in time!). Also, remember to make the permission changes in the Archive document archive - read more here.