- What is this about?
- What guidance does the tax authority provide on the subject?
- How should we prepare for the changes in Heeros programs?
- Why do new accounts need to be created by ourselves?
- Which accounts need to be added to the chart of accounts?
- Basic Guide/Sales Invoices
- How do we operate when sales invoices are imported from another system to Heeros?
- Basic Guide/Purchase Invoices
- How do we operate when purchase invoices are exported from Heeros to another system?
- Basic Guide/Accounting
What is this about?
The use of VAT rates in Finland will have some changes as of January 1, 2025. Most of the goods and services currently included in the 10 percent VAT rate will be moved to the 14 percent VAT rate.
What does the tax authority advise on the subject?
The applicable value-added tax rate is generally determined based on whether the service was performed or the goods were delivered to the customer before or after January 1, 2025. For more information, visit the Finnish tax authority's page.
How should customers prepare for changes in Heeros programs?
Our customers can make the necessary changes to account charts, product registers, etc. themselves according to our instructions. No changes will be made to the programs by Heeros. A list of actions is available in our service release of Dec 9, 2024.
Why do new accounts need to be created by the user?
Heeros cannot take a position on behalf of our clients regarding which accounts each client uses, or which VAT rate products and services each client handles. Additionally, our clients may have either their own chart of accounts or various shared charts of accounts, which is why a general bulk update is not possible.
Which accounts should be added to the chart of accounts?
If necessary, you can add the following accounts to the chart of accounts (the most common ones are bolded).
| Old account 10% | New account to be added 14% |
| 3422 Sales art, collectibles, and antiques 10% | 3421 Sales art, collectibles, and antiques 14% |
| 3432 Sales collectibles margin taxation 10% | 3431 Sales collectibles margin taxation 14% |
| 4152 Purchases used goods 10% | 4151 Purchases used goods 14% |
| 4162 Purchases used goods margin taxation 10% | 4161 Purchases used goods margin taxation 14% |
| 4172 Purchases art, collectibles, and antiques 10% | 4171 Purchases art, collectibles, and antiques 14% |
| 4182 Purchases collectibles margin taxation 10% | 4181 Purchases collectibles margin taxation 14% |
| 7312 Other rents/fees 10% | 7311 Other rents/fees 14% |
| 7802 Travel tickets 10% | 7801 Travel tickets 14% |
| 7812 Taxi expenses 10% | 7811 Taxi expenses 14% |
| 7822 Hotels and similar accommodations 10% | 7821 Hotels and similar accommodations 14% |
| 7922 Received travel expense compensations 10% | 7921 Received travel expense compensations 14% |
| 8452 Books 10% | 8451 Books 14% |
| 8192 Customer entertainment 10% | 8191 Customer entertainment 14% |
| 8472 Information services 10% | 8471 Information services 14% |
| 8492 Other information acquisition 10% | 8491 Other information acquisition 14% |
Basic Guide/Sales Invoices
- You can implement the change of VAT percentage by adding the necessary new accounts to Heeros Sales Invoices, for example "Books 14%" and selecting 14% VAT for them.
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The product register must be updated with new default VAT codes/percentages and accounts for the necessary products.
- If you are using the New Sales Invoices, see the instructions here.
- When using invoice templates or copying invoices, the VAT information will not automatically update on the invoice when the VAT percentage has been changed behind the product; rather, the previously saved VAT percentage will transfer to the copyable line on the new invoice. Therefore, please make sure to manually update the invoice templates individually after updating the product register.
How do we operate when sales invoices are imported from another system into Heeros?
Changes to accounts and products may need to be made in both Sales Invoices and in the system where the data is generated, to ensure the settings are consistent in both.
- If the import data contains only the product code, then the default account and VAT percentage are retrieved for the invoice from the product code in Heeros Sales Invoices. In this case, the product register must be updated with the necessary accounts and VAT percentages.
- If the import data also includes the sales account and VAT information, they are transferred as is to the invoice, and no update of the product register is required.
Basic Guide/Purchase Invoices
Heeros Purchase Invoices - workflow and accounts payable
- You can implement the change in VAT percentage by adding the necessary new accounts in Heeros Purchase Invoices, for example, "Books 14%" and selecting the VAT rate of 14% for them.
- If default accounting assignments have been saved for suppliers, check if Settings > General > Postings > Default Accounting Assignments has Saving selected.
- If so, and the invoice is assigned to a new 14% account, this information will be automatically saved behind the supplier for future reference.
- If not, the default accounting assignments must be individually changed for each supplier.
Heeros Purchase Invoices - capture and posting
- If AI postings are in use, extra attention must be paid to the account suggested by AI for new invoices. The account must be manually changed several times before AI starts suggesting a new 14% account going forward.
How do we proceed when purchase invoices are transferred from Heeros to another system?
If purchase invoice data is transferred from Heeros to another program, changes (e.g., addition of new accounts) may be needed in both systems to ensure successful data transfer.
Basic Instructions/Accounting
- You can implement the change in the VAT percentage by adding the necessary new accounts to the common chart of accounts used in Heeros Accounting (or in customers' own charts of accounts) and selecting 14% VAT for them. See the accounts to be added in the table above.