Before making changes in Supplier register, check if the supplier in question has invoices pending approval.
- If there are invoices pending approval, check the supplier identifier of the invoices.
- If the invoices have different supplier identifiers, return those invoices, where supplier will be changed in Controlling phase of the approval process. Normally it+s the first phase in workflow.
- Change the supplier identifier, which will then be left in Supplier register, to invoices in Controlling phase.
- After invoices have been changed under the same supplier identifier, return them to the right phase in the approval process.
- Go to Registers - Supplier view and delete the additional supplier with the same name from the register by choosing the supplier you want to delete and clicking Delete in the view.
Example
There are two suppliers with the name Sonera in the register. The identifier of the other supplier is 100 and the other is 500. The supplier left in the register is the one with the identifier 100.
- Move the invoices with the supplier identifier 500 that are pending approval, to Controlling phase
- Change these invoices' supplier identifier to 100
- Save and return the invoices to the right phase of approval process
- Delete the supplier of Sonera with the identifier 500 from the Supplier register. Only one supplier, with the identifier 100, will be left in the Supplier register.