If the validity of travel invoice pricing has expired, travel invoices can no longer be created for dates after the expiration date. When saving a row of a travel invoice, you will get an error message: "The date of the row is outside the dates of travel invoice pricing schedule"
In case there has not been changes in pricing, you can extend the validity in settings (Settings > Cost compensation > choose the right pricing)
However, if there has been changes in pricing, you need to create an entirely new price list with its own validity period. See instructions for creating a price list here.
After creating the price list, there are two options to follow. Note! If there are only few people creating travel invoices, we recommend using the option number 2. If however there are many people creating travel invoices, we recommend using the option number 1.
1. In case the company uses only one price list, which is applied to all occupants and to all trips, proceed with the following steps:
Example: Changes in pricing will occur at the turn of the year 2014/2015.
A new price list is created in settings (Settings > Cost compensation), but it will not yet be taken into use in general settings. Users will be informed until when all the travel invoices of 2014 should be done. For instance, the travel invoices of 2014 should be entered into the system on the 15th of January 2015, at the latest, and new travel invoices regarding year 2015 can be started to enter on the 16th of January 2015.
The default price list should then be changed in general settings (Settings > General > Travel Invoices) on the agreed date. Note! Travel invoices for the trips on 2015 can not be created before the new price list is implemented in general settings. After the change, travel invoices of 2014 can no longer be entered into the system.
2. In case the company uses multiple price lists simultaneously, or there is only one price list for all occupants and trips, proceed with the following steps:
Example: Changes in pricing will occur at the turn of the year 2014/2015.
A new price list is created in settings (Settings > Cost compensation). The most used price list of the company can be changed in general settings (Settings > General > Travel Invoices).
Moreover, the new price list needs to be added individually to every occupant using the list in their personal settings (Settings > Persons). This allows the price list to be used immediately by those occupants, for whom the price list is added. Now it is possible to choose whether KVTES or KVTES 15 pricing will be used in the travel invoice: