Operating principle
Summary report settings
Summary report information on entries
Creation of the value added tax summary report
Correction of the submitted summary report
Operating principle
Heeros Accounting generates the VAT summary report based on entries. Entries must have the correct VAT codes and VAT identifiers, based on which records are created to be sent to the tax authorities.
Summary report settings
In accounting, there must be VAT codes for each type: EU goods sales, EU services sales, and triangulation. The period tax form of the VAT code for triangulation is left blank, as triangulation is not reported along with other VAT information in the periodic tax return.
When the VAT codes have been created or verified, they are added to the General Settings of Accounting on the VAT tab. Based on this selection, the information is lifted from entries to the correct column on the declaration.
Summary report information on entries
A new data field has been added for entries: VAT number, which can be selected the Column Selection and Input Field Selection buttons. Corrections to the information are made directly on the entries. Heeros New Sales Invoices brings the data directly into accounting, and the data can also be imported via REST API from other programs.
Formation of the value added tax summary report
The summary report is created from the view Reports - Accounting - Summary Report. The formation begins with the + New Summary Report button, after which the reporting period is selected. The view will display, based on the selected period, the total sales amounts for each unique VAT identifier divided into goods sales, service sales, and triangular trade.
The notification has not been saved at this point, so the error noticed here can be easily corrected by exiting the view, making a correction to the entries, and generating the notification again.
Send statement button sends a notification to the tax authority via the APITAMO interface and simultaneously stores the information in Heeros' accounting. The content of the notification can also be viewed as TYVI data in the notification listing view. The transmission provides the tax authority's response to the submission, which may include, for example, an error message about an invalid VAT identifier, a connection error, or other remarks from the tax authority regarding the data.
The view also includes:
- Save button, which only saves the notification but does not send it yet.
- Mark as sent button, which allows the notification to be marked as sent, for example, in situations where the notification has already been made in another program.
Correction of the submitted summary report
Correcting the declaration involves first correcting the entries and then creating a replacement declaration. Any excess entries are removed or incorrect amounts or VAT codes are fixed for the entries. The summary declaration is corrected by resubmitting the changed information to the tax authority by VAT identifier. In Heeros accounting, the original declaration to be corrected is selected, and the Make a corrective statement button is pressed.
The view now imports all VAT identifiers from the original declaration, as well as corresponding accounting entries and the corresponding valid sales balances for the VAT identifiers. Additionally, the "Corrected" column indicates which data has changed and which has remained the same. Only changed data will be sent to the tax authorities.
When correcting a previously corrected notice, you must select the latest submitted notice for that period, at which point the last notice will contain the VAT identifiers of all previous notices and the sales amounts valid at the time of accounting.
The correction notice contains the same action buttons for sending, saving, and marking as sent.