Transfer of invoices to accounting
Transfer of payments to accounting
Transfer failure
In order to enable the transfer of transactions from the New Sales Invoices program to Heeros Accounting, the basic information must be available on both sides of the program. This information includes:
- accounting accounts
- VAT codes
- voucher types
- accounting objects
- other cost objects
When making the first transfers, it is recommended to check from the Heeros Accounting side that the transactions have been successfully transferred. If the transferred voucher is not found in the accounting transactions, please check the accounting transfer reports. Read more about transfer failure here.
Please note that in the New Sales Invoices program, there is no direct link to the archived copy in connection with the accounting transfer. Therefore, the voucher does not open in the Archive on the accounting side.
Transfer of invoices to accounting
The transfer of sales invoices to Heeros Accounting is done through the Invoices - Invoices to accounting view.
The view contains all sales invoices that have been sent, archived, and ready to be transferred to accounting.
- Select the invoices to be transferred and then click the Transfer selected button.
- The program will ask for confirmation of the transfer.
- The information in the accounting status column changes to Sent.
- After the transfer, the information in the accounting status column is updated to Transferred, and the invoice remains visible.
If the invoice data (invoice date, invoice object, account) is changed, the invoice can be transferred to accounting again, in which case the program updates the existing invoice in accounting.
Transfer of payments to accounting
The transfer of payments to Heeros Accounting is done through the Accounts receivables - Payments to accounting view.
The view contains all saved payments.
- Select the payments to be transferred and then click the Transfer selected button.
- The program will ask for confirmation of the transfer.
- The information in the Accounting elivery status column first changes to Sent and then to Transferred.
If the payment data is changed, the payment can be retransferred to accounting and the program updates the existing entry.
Transfer failure
The program displays in the top right corner whether the transfer to accounting fails or succeeds only partially.
If errors occur in the transfer, a temporary transfer report is generated showing the invoices that were not transferred correctly.
Note! When this report is closed, it will no longer be visible. More detailed error information must still be checked in accounting.
In this case, the cause of the error should be checked from the Heeros Accounting transfer reports (Reports - Transfer reports - Transfer reports). The Heeros Accounting transfer report logs the reason why the voucher has not been transferred. Please make the necessary corrections to the sales invoice or payment on the New Sales Invoices program side and then transfer the voucher again.